Employee management in Xplor Payroll is fully automated. The system automatically tracks active instructors and includes them in payroll reports based on their teaching and time clock activity.
How Employees Appear in Payroll
Any employee who has at least one time clock shift or one class on the schedule during a payroll period is automatically considered active.
Their time clock shifts and classes taught will be included in the payroll report.
If any payrate information is missing, Xplor Payroll will alert you during the payroll run.
How Employees Appear in Payrate Management
Employees automatically appear on the Payrate Management screen if they meet either of these criteria:
They’ve taught at least one class in the last 30 days, or
They’re scheduled to teach within the next 14 days
Employees who don’t meet these criteria and don’t have payrates configured are automatically removed from the list.
If the list doesn’t look as expected, click Refresh at the top of the Payrate Management screen to update it.
Managing inactive employees
Employees with existing payrates remain visible on the Payrate Management screen indefinitely. To remove an inactive employee:
Delete their payrates.
Click Refresh at the top of the Payrate Management screen.
If the instructor hasn’t taught in the last 30 days and isn’t scheduled in the next 14 days, they’ll automatically be removed.